How to write an RFQ for pet products
A good RFQ states what the product is, how many you want, what you can change, which market you sell in and when you need it. The more precise the specification, the more comparable the quotes. Missing details are the main reason quotes come back far apart.
Start with the product
State the product type and the use case in a sentence. Then give the dimensions, materials, colors and the features that matter. If you have a reference product, link it or describe how yours differs. Photos or links to similar listings are more useful to a factory than adjectives.
The checklist
| Section | What to include |
|---|---|
| Product | Type, size range, materials, colors, key features, reference link |
| Route | Stock model with logo, OEM to your specification, or design help |
| Quantity | First order quantity, per size and color, and likely reorders |
| Target price | Your target unit price and the price terms you expect |
| Branding | Logo method, position, labels, hang tags |
| Packaging | Polybag or box, barcode, inserts, carton marking, language |
| Market | Destination country and any documents or tests you need |
| Samples | Whether you need a sample, and a deadline |
| Timing | When you need to order and when you need the goods |
| Payment | Terms you can offer, and the currency |
Price terms
State whether you want quotes ex works, free on board or including freight, because the same product can look very different on each basis. The guide to comparing quotes explains the terms and what hides behind them.
Be honest about quantity
Factories decide how much attention to give you based on quantity and seriousness. A realistic first order with a clear path to reorders is better than a large number you cannot deliver. If you are testing a market, say so, and ask whether a lower minimum is available on stock models.
Say what you do not know
If you are unsure about materials or compliance, say so and ask what the factory recommends. A good manufacturer will ask questions, and the way they ask is a useful signal.
Use the structured form
Our request form follows this checklist. You can also describe your product in plain words and let it fill in the fields, then correct anything it got wrong. We turn the result into a sourcing brief with the missing details flagged, and send it, with your consent, to manufacturers that fit.
Frequently asked questions
How detailed should my first RFQ be?
Detailed enough that two factories would quote the same product. Include size, material, quantity, branding, packaging, market and timing, and add a reference link if you have one.
Should I send the same RFQ to many factories?
Send it to a few suitable ones. Asking dozens produces replies you cannot compare and signals that you are only price shopping, which can reduce the quality of responses.
Do I need a drawing?
Not for a stock model with your logo. For anything custom, a sketch with dimensions or a reference product helps a lot, and a physical sample is better still.
Related reading
- How to compare factory quotes
How to compare quotes from Chinese manufacturers fairly: price terms, what is included, sample and tooling fees, minimums, packaging and payment terms. - Stock model versus custom mold
Stock-mold (public mold) products versus custom tooling for pet products made in China: minimum orders, cost, timing, design exclusivity and IP checks. - Pet beds and nests
How to source pet beds, nests and orthopedic mattresses in China: filling, cover fabric, size charts, washability, packaging and the cost drivers behind quotes. - Pet carrier bags and backpacks
What to specify when sourcing soft-sided pet carriers and backpacks in China: fabric, base, hardware, sizing, customization, testing and the main cost drivers.
General information for planning. Not legal, customs or compliance advice. Requirements depend on your exact product and market.